PRESENT: Tony Birch (Chairman)
Lynne Morley (Minutes)
Gwyneth Watkin, Dewi Ellis, Derek Ward, Jackie Bradbury, Ernie Bradbury, Dick Row,
Nita Duff, Alan Duff, Glyn Davies
APOLOGIES: David Shillito, June Row, Eluned Ellis, Ruth North
1. MINUTES OF LAST MEETING The minutes of the meeting held on 4th August were agreed and signed as a true record.
2.MATTERS ARISING:
(a) Income from Show. The Treasurer produced a financial balance sheet which showed a Bank Balance of £8464.68. The cost of putting on the show, taking into account £600 still to be paid, was around £7,500. Show income, including approx. £883 raised from Bingo, Cheese and Wine night and the Community Council came to over £6,544.
(b) Organisation. Brad applauded the wonderful job Dick, June and Gwyneth did organising the Show. He proposed that these three be recognised officially as Organisers of the Show. Tony seconded this. Glyn suggested that some form of compensation be given to them towards the cost of phone calls, petrol etc. Dick suggested that this could be put in place from next year.
(c) Cabling. Many problems had been experienced with the electricity on the day resulting in an extension being damaged and loss of power to some areas. This needs to be sorted for next year and it was decided that one or two more generators need to be purchased. Alan suggested an outside socket be installed. Jackie further suggested that exhibitors and entertainers be asked what, if any, electrical equipment they were bringing with them, so as not to overload our equipment.
(d) Grants. Nita is going to be involved in seeking grants and has requested criteria and forms from several agencies.
3. ANY OTHER BUSINESS
(i) Dick pointed out that we do not yet know at what stage the new Hall will be by next year’s show.
(ii) It was agreed that the present toilets were totally inadequate and agreed that if the new Hall was not ready we would need to hire external toilets.
(iii) Arrangements are being made for the Kaleidoscope Drama Group which is a group of young adults, mainly Downs Syndrome, to perform at the show. They are an international act, having performed in Japan.
(iv) Tony and Dick are looking into finding a Climbing Wall. This year there was one at the Berriew Show and it was thought they might do both shows.
(v) The Bungee went well and should be booked again for next year.
(vi) It was suggested that an approach be made to the Porthwaen Brass Band to see if they would be available. The general opinion of the Committee was that a Brass Band would prove a popular attraction.
(vii) A suggestion had been made to Tony that the schools could run a Disco dancing competition, leading up to the final being held at the Show. This would obviously bring a captive audience of parents and friends.
(viii) Dick asked if the Committee would be prepared to make a donation from show funds to the Village Hall appeal. However, it was thought that we work hard to raise the money for the show so this was not discussed further.
(ix) The Christmas Fayre will be on Saturday 13th December, starting at 10 a.m. Bottles are needed for the Show’s Bottle Stall.
(x) The Bingo has restarted and the jackpot currently stands at £60.
(xi) Jackie asked if the “After Show Party” could become a regular event as this had proved such an excellent occasion.
(xii) Tony intends to circulate all the helpers who come along on the show weekend and give their time and efforts. Gwyneth will provide a list.
DATE OF NEXT MEETING AND AGM: Monday 12th January, 2009 at 7.30 p.m.