LLANFECHAIN HORTICULTURAL SHOW AND SPORTS COMMITTEE
Minutes of General Meeting –2nd November, 2009

PRESENT:           Tony Birch (Chairman)
                              Lynne Morley (Minutes)
                              Gwyneth Watkin, Derek Ward, June Row, Dick Row, David Shillito, Olwen Jones
                             
APOLOGIES:        Nita and Alan Duff, Issidy Hafner, Glyn Davies.

1. MINUTES OF LAST MEETING.    The minutes of the meeting held on 4th August were agreed and signed as a true record.

2. MATTERS ARISING:
2009 Show
(a)Letters had been received, congratulating the organisers on the show, from Maureen Preen and Winny Davies, together with several complimentary e-mails.   Neville Williams, the Show’s President, had written to say how much he enjoyed his year of office.  A letter had also been received from Lembit Opick MP who had attended the Show and reckoned it was the best yet.
(b)All agreed that the electrics were well organised this year by Brad.
(c)Attractions.  Kaleidoscope had proved a great success and had been booked for next year. The Dog Show had more entries than ever and the Cookery Demonstrations proved very popular and were well attended. The folk group pulled an audience as they were very good.
(d)We were very lucky with the weather, the rain holding off until around 4.30 p.m.
(e)Problems.
    (i)  It is absolutely essential to have more help on the day, especially with the lifting, setting up and running around the field.  We need to encourage more helpers. Tony suggested approaching the Llanfyllin Army Cadets to see if they would be willing to assist.  We could also advertise in the Bulletin.  Dick said if everyone brought a helper along it would make a difference.
    (ii) A suggestion was made that the raffle should be set up elsewhere, perhaps outside the main marquee, as the people on the gate could not cope with the entries and the raffle.
    (iii)Some stands did not turn up on the day, but had already paid.   Others put up their stands in the incorrect places.   A suggestion had been made that areas should be marked out in advance.
    (iv) Thought needs to be given to what food to offer at the next Show.
(f) A generous donation of £500 has been received from Mr. Alan Salisbury of Wrexham.  He had been interested in the Show and had followed its progress on the web site.  He wished to support us and had contacted June accordingly.
(g)The web site has been a great asset and Derek is looking to tidying it up for next year.
(h)Accounts were not yet available as there were still bills to be paid for the marquees.   The new marquee was being modified.
(i) Everyone agreed that the publicity leaflets and fliers, produced by Nita, were very professional and advertised the show to its best advantage.
(j)It may be advisable to hire a couple of the portaloos again next year.

3. ANY OTHER BUSINESS
June asked the Committee to consider purchasing the chairs from the old Village Hall as they are likely to be put up for sale and we would not be able to use the new ones.

DATE OF NEXT MEETING.  11th January 2010, at 7.30 p.m. in the new Meeting Room.